Survey Approval Process

Survey approval request deadlines

Please note that the deadlines for submissions for review are:

  • Fall administration: July 1
  • Spring administration: November 1
  • Summer administration: March 1

IUB survey approval requirements

  1. Review existing survey results to determine redundancies or enhance existing knowledge

    The IUBSC maintains a list of IUBSC approved surveys. Review the surveys that have already been administered at IUB to ensure that your survey does not duplicate any existing surveys.

  2. Survey Approval Form

    The Survey Approval Form should be submitted to the IUBSC by the appropriate deadlines.

  3. Sample and Administration Time Frame

    The IUBSC will assess the request and contact you if further actions are necessary. When approved, the survey will be added to the list of IUBSC approved surveys, a sample population for the survey will be arranged by the IUBSC, and the email dates will be provided. We are coordinating contact (email) dates so that participants do not receive more than one request per day and are not asked to complete more than two surveys per semester, when possible.

  4. Family Educational Rights and Privacy Act (FERPA) Compliance

    Researchers are required to take the FERPA tutorial before accessing student information. It is your responsibility to ensure FERPA compliance. For more information about FERPA visit the Office of Research and Compliance page on FERPA Policies & Guidance.

  5. IRB Approval

    Ensure that you are aware of the IRB requirements for studies involving human subjects. It is not the responsibility of the IUBSC to confirm that IRB approval has been obtained. For more information about IRB approval at IU, visit the Office of Research Compliance.

  6. Data and Results

    All submitters are encouraged to provide a summary of how the data were used for campus improvement or provide articles, reports, etc. that show that the data were used in some fashion. The data and results will be shared on the IUB Surveys Website. If it is not appropriate to share results broadly, it is strongly encouraged that a contact person be listed on the Surveys.Indiana.edu website to address questions about the survey results. For researchers who received a sample from IUBSC, this is required.

  7. After Survey Implementation

    Once the survey has been administered, the IUBSC will request follow-up information on response rates, uses/reports, etc.

Contact Judith Ouimet at OVPUE or Linda Shepard at BAR with any questions about this process.